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How law firms can leverage modern legal applications and Microsoft 365 to move away from disappointing and expensive legacy systems.

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The Full Microsoft AI Stack

eBook

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How law firms can leverage modern legal applications and Microsoft 365 to move away from disappointing and expensive legacy systems.

Download Whitepaper

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Law Firms
Law Firms

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Accountancy Firms

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Utilities

Whitepaper

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How law firms can leverage modern legal applications and Microsoft 365 to move away from disappointing and expensive legacy systems.

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Calculate your savings

Your Law Firm
Is Overpaying for Technology That
Holds You Back

Legacy practice management systems, Citrix, and private-hosted infrastructure are costing UK law firms hundreds of thousands of pounds a year in direct costs and lost productivity. There is a better way.

Calculate Your Savings
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£
Average annual saving for a 100-user law firm
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Fee earner hours received per year from eliminating Citrix downtime
£
Saved annually by decommissioning hosted desktop infrastructure
THE PROBLEM

Where most UK law firms find themselves today

A legacy PMS licence, a private-hosted server environment, and a Citrix / virtual desktop
layer on top. Each has its own cost, renewal cycle, and failure points. IT issues costing
you billable hours every day.

Paying for three layers of technology you do not need

A legacy PMS licence, a private hosted server environment, and a Citrix / virtual desktop layer on top. Each has its own cost, renewal cycle, and failure points.

IT issues costing you billable hours every day

Disconnections, slow load times, login delays. Fee earners and support staff are losing hours every month to infrastructure that was designed for a different era of working.

Microsoft 365 sitting largely unused

Your firm is already paying for Teams, Copilot, Power Automate, and SharePoint. Citrix prevents native integration with most of it. You are paying for capability you cannot use.

AI Adoption is practically impossible

AI tools require clean data and open APIs. Legacy infrastructure and fragmented systems make meaningful AI adoption unachievable — while your competitors begin to pull ahead.

£302,000

Estimated total minimum annual cost for a 100-user firm — including £162,000 in fee earner productivity lost to virtual desktop downtime alone

The firms that address these foundations now will be significantly better positioned as AI reshapes legal services. The firms that wait will find the gap increasingly difficult to close.

Calculate your firm's figure
THE LEGAL MODERN WORKPLACE

A simpler, faster, more capable technology environment built for law firms

The Legal Modern Workplace is Nexian's framework for transforming law firm technology. It replaces the fragmented, server-dependent legacy stack with a clean, cloud-first environment where your team can work from anywhere, securely, without Citrix.

Download the Whitepaper
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Browser-based practice management

Actionstep — the UK's leading browser-native PMS for SME law firms. No Citrix required. No server to maintain. Works on any device, from any location, natively.

Microsoft 365 — fully unlocked

Move to a native Microsoft 365 environment and finally use what you are already paying for. Teams, Copilot, Power Automate, SharePoint — all working properly, all connected.

Modern security, no servers required

Microsoft Entra ID replaces your hosted domain controllers. Intune manages every device from the cloud. Defender for Endpoint replaces third-party AV. All included in Business Premium.

Azure cloud — replace hosting entirely

Decommission your private hosted environment and move to Azure. Lower cost, better resilience, no hardware refresh cycles, and a platform built for AI-ready data management.

AI-ready from day one

The Legal Modern Workplace creates the clean data foundation AI requires. Once you are live, the Nexian AI Connector and Copilot for Actionstep give your team capabilities that legacy systems simply cannot support.

One partner for everything

Nexian is the only provider in the UK market that bridges practice management implementation and managed IT in a single relationship. One partner. One point of accountability. No gaps.

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THE LEGAL MODERN WORKPLACE
The Legal Modern Workplace works with any browser-based PMS

The infrastructure savings — eliminating Citrix, decommissioning private hosted servers, replacing MPLS with SD-WAN — apply to any firm moving to a browser-based practice management system. The hosted desktop cost disappears the moment your PMS no longer needs it.

Whether you are evaluating Actionstep, already on a browser-based PMS, or simply looking to modernise your IT environment, Nexian can deliver the Legal Modern Workplace for your firm. Our IT managed services, Microsoft 365 capability, and Azure cloud expertise are not exclusive to Actionstep clients.

Why we recommend Actionstep for SME law firms


✓  Built for SMEs — not scaled down from enterprise. Actionstep is designed from the ground up for firms of 5–150 fee earners. It is not a watered-down version of a system built for Magic Circle firms.

✓ Open API — connects to everything. Actionstep integrates natively with Microsoft 365, AI tools, phone systems, AML providers, and document automation platforms. No walled garden.

✓ Independent and actively developed. Actionstep is not owned by a private equity aggregator. Its roadmap is driven by product vision — including a strong AI development programme.

✓ Powerful legal workflow engine. Purpose-built conditional workflow builder for matter management. Automate routine tasks, enforce process consistency, and reduce admin overhead across every practice area.

✓  Nexian — Global Partner of the Year 2026. The deepest Actionstep implementation expertise in the UK market. 24 implementations completed, in-flight, or contracted

See what your firm could save

Based on a 100-user UK law firm running a legacy PMS on private hosted Citrix infrastructure, the estimated annual saving from moving to the Legal Modern Workplace is:
£
Hosted desktop and infrastructure eliminated
£
Productivity received - fee earners and support staff
£
Total estimated annual saving
Calculate Your Savings


Figures based on industry benchmarks for UK SME law firms. Use the calculator to input your firm's actual numbers.

The only partner
that bridges PMS & IT

Most law firms manage their software provider and their IT provider as entirely separate relationships. Nexian is the only provider in the UK market that covers both implementing Actionstep and managing the Microsoft 365 and infrastructure environment beneath it.

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Actiosntep Global Partner of the Year 2026

The only accolade of its kind in the UK market. Recognised for implementation excellence, client outcomes, and depth of Actionstep expertise.

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Over a Decade of Legel Sector Focus

Nexian has been serving UK law firms since 2014. We understand the pressures, the obligations, and the culture of the firms we work with.

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24 Actionstep Implementations

Implemented, in-flight, or contracted to begin. More UK Actionstep implementations than any other partner — each one a reference point for new clients.

Lets's discuss

Ready to see what your
firm could save?

Use our cost of ownership calculator to get a personalised savings estimate, or speak to our team to understand what the Legal Modern Workplace journey looks like for your firm.

Book a Discovery Call